25 Best Project Scheduling Software To Stay on Track In 2024

Runn is an innovative tool for real-time project scheduling, resource planning, time tracking, and forecasting.

Why I chose Runn: The simplicity and intuitiveness of scheduling in Runn were the key reasons for its inclusion on my list. Creating project phases, allocations, milestones, notes, and budgets is a breeze with the drag-and-drop feature. The ability to switch between different planning views like monthly, quarterly, and half-yearly effortlessly aids in short and long-term project planning. Placeholder usage to define project requirements in case the necessary personnel are unavailable is a handy feature.

Runn excels in dynamic and visual planning, allowing users to see charts and reports update in real time as projects are planned. Visualization of capacity, workload, availability, billable hours, and non-billable hours offers valuable insights. Additionally, the ability to simulate resourcing changes for tentative projects provides foresight into potential adjustments in resourcing plans.

Runn Standout Features & Integrations:

Features: Resource scheduling, project planning, capacity management, project forecasting, timesheets, and comprehensive reporting.

monday.com is a project management platform with collaborative tools that are easy to understand. It is a customizable tool that helps organize work sequences and keep track of project progress and status effortlessly.

Why I chose monday.com: The main project scheduling tools in monday.com are found in the "timeline" feature where you can plan projects, set deadlines, assign team members, break down tasks, and establish dependencies easily. I appreciate the convenience of reassigning tasks by dragging and dropping. Additionally, I like the variety of ways you can view timelines such as spreadsheets, lists, maps, Kanban boards, and more.

With monday.com, you can generate summary charts, as well as export and share project plans in various formats like XML and PDF. Moreover, the platform offers reporting dashboards that consolidate data from multiple boards for better progress tracking, aiding in data-driven decision-making for your business.

monday.com Standout Features & Integrations

Features: Notable features include automations, collaborative document sharing, file management, dashboards, Gantt charts, and over 5 different views to display project data according to your preference.

Scoro is an all-in-one work management solution designed for professional services businesses, offering tools to handle projects, finances, and resources efficiently within a single system.

Why Scoro Stands Out: I chose Scoro for its extensive range of features tailored for agencies, consultancies, and professional service providers. Noteworthy functionalities include time tracking for billable and non-billable hours, quote and billing management, and retainer management for recurring clients and projects.

When it comes to project scheduling, Scoro enables users to create Gantt charts for effective resource, timeline, and project management in a holistic view. Users can also establish fixed fees, timelines, and materials to maintain project scopes, while templates can be utilized for recurrent projects to streamline schedule management.

Top Features & Integrations of Scoro

Key Features: Scoro boasts customizable dashboards, support for multiple currencies, pipeline management, quoting and invoicing tools, task automation, a drag-and-drop planner or Kanban board, retainer management, time tracking capabilities, and more.

Integrations: Scoro seamlessly integrates with popular services such as Xero, QuickBooks, Sage Intacct, Microsoft Exchange, Expensify, Stripe, Google Calendar, Jira, Slack, Asana, Dropbox, PayPal, and a variety of other platforms to enhance its functionality and connectivity.

Productive is an all-encompassing work management software tailored for agencies, offering functions such as project management, resource scheduling, time tracking, budgeting, and collaboration.

Why I chose Productive: I opted for Productive due to its agency-focused design, user-friendly interface, and intuitive features. With capabilities to manage project timelines, allocate resources efficiently, and control project finances, this software proved to be a valuable addition to my toolkit. Assign tasks based on capacity and skills, enhancing project management effectiveness.

Track time seamlessly within the platform to analyze task durations, facilitating better future planning and accurate invoicing. Billing features integrated into the software provide a robust all-in-one solution.

Productive Standout Features & Integrations

Standout features encompass various viewing options (list, calendar, board, timeline, and table), resource planning, project budgeting, document management, time tracking, billing, and reporting tools.

Integrations with Dropbox, Exact, Google Workplace, Jira, Harvest Economic, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero streamline workflows. Furthermore, a Zapier integration is available to access additional integrations with a premium account.

Kantata is a specialized resource management & Professional Services Automation (PSA) software equipped with various modules for project scheduling, accounting, resource management, business intelligence, and team collaboration.

Why Kantata Stood Out to Me: I opted for Kantata due to its user-friendly dashboards, live time and expense tracking functionalities, and efficient document management capabilities seamlessly integrated into its straightforward and minimalist interface.

Specifically for project scheduling, Kantata impresses with its rich set of features. It facilitates the creation of detailed project plans through a multi-level work breakdown structure, enabling the definition of projects through a series of intricate tasks and subtasks. Notable scheduling features encompass Gantt chart-based project planning, schedule management, multi-level Work Breakdown Structure (WBS), workflow planning, task assignment and scheduling, as well as critical path and variance analysis.

Kantata's Distinctive Attributes & Connections:

Distinctive Attributes: Noteworthy features encompass resource management tools offering real-time utilization monitoring, resource forecasting, and capacity management; sophisticated analytics functionalities comprising built-in reports, custom reporting, and trend analysis; and robust accounting tools covering project costing, budget management, and invoicing.

Resource Guru is a specialized resource management software. This tool enables team members to visualize tasks through calendars, provides a clear overview of everyone's current workload, and showcases availability to help project managers optimize resource utilization.

What makes Resource Guru stand out: One standout feature is the ability for project managers to book resources concurrently without the risk of overbooking, a convenient function that sets this software apart. By doing so, conflicts between resources and projects are automatically averted, a feature that I find truly valuable.

Another feature I find appealing is the capability to add bookings to a waitlist for future capacity planning. Each team member has their personal resource dashboard to access and prioritize their tasks efficiently. Moreover, the robust reporting tools allow users to track resource utilization, analyze business performance, and aid in capacity planning.

Resource Guru Key Features & Integrations:

Key features encompass resource scheduling, resource and leave management, project scheduling, capacity planning, and forecasting reports.

Integrations with popular calendar apps like Outlook Calendar, Calendly, and Google Calendar are available. Furthermore, a wide array of additional apps can be integrated using Zapier.

ClickTime is a sophisticated project time tracking solution that aims to assist companies in efficiently managing their resources. It enables numerous businesses to optimize time management, increase profitability, and ensure client satisfaction, all while maintaining a personalized approach.

Reasons for Choosing ClickTime: I opted for this tool because it allows users to monitor time dedicated to different tasks and projects, either through manual input or using timers. It offers real-time insights into project advancement, empowering managers to supervise and allocate resources effectively.

I particularly value the ability for users to summarize and visualize operations quickly through manager and executive dashboards, providing clear insights into current and future scheduling. You can analyze project schedules and progress based on individuals or projects, granting you flexibility in overseeing and organizing your enterprise as per your preferences.

Key Features: ClickTime's range of features encompasses expense tracking, time-off management, resource management, project management, and business intelligence. Customized dashboard views and automated reports ensure that all stakeholders are aligned, freeing them from dependence on rigid canned reports.

Integrations: ClickTime seamlessly integrates with a variety of platforms including Sage, NetSuite, QuickBooks, Jira, BambooHR, HiBob, ADP, Zenefits, Salesforce, Hubspot, Zoho, Box, Google Drive, Slack, and task management tools like ClickUp. Furthermore, ClickTime's exceptional API capability facilitates endless integration possibilities.

Zoho Projects is a comprehensive project management and project scheduling solution provided by Zoho. This software is highly versatile and can be tailored to meet the requirements of both conventional project managers and agile teams.

Reasons for Choosing Zoho Projects: Zoho Projects captured my interest due to its diverse viewing options such as lists, Kanban boards, and Gantt charts. By utilizing task tags, custom views, and filters, task organization becomes seamless. Furthermore, efficient resource planning is facilitated through the intuitive drag-and-drop resource utilization feature.

The built-in chat, forums, and comments within Zoho Projects ensure smooth communication among team members. Alternatively, users can leverage the project portal feed for a more social collaboration approach. Additionally, the software incorporates advanced analytical tools capable of producing over 50 types of charts and reports.

Zoho Projects also includes complimentary onboarding assistance for clients and an extensive online help resource accessible to all users, which I found immensely beneficial. Its efficacy shines notably in scenarios involving multiple handovers, making it a preferred choice among IT firms, consultants, and educational institutions.

Zoho Projects Standout Characteristics & Integrations

The standout features of Zoho Projects consist of a robust collection of viewing options and robust resource planning capabilities. Additionally, Zoho Projects integrates seamlessly with other popular applications including Slack, HubSpot, TogglTrack, Figma, Loom, Sentry, G Suite, Dropbox, Clockify, and Calendly. For enhanced connectivity, users can access over 1,000 additional apps through a paid Zapier membership. Moreover, for those inclined towards developing custom integrations, Zoho Projects provides a public API to support such endeavors.

Bonsai is a comprehensive business management platform designed to assist businesses in handling various operational aspects. This platform consolidates client, team, and project management into a single user-friendly interface, making it an excellent solution for a diverse range of organizations such as consultancies, professional services firms, and agencies seeking an integrated tool for project and overall business management.

Reasons for Choosing Bonsai: I appreciate how Bonsai facilitates project management through its Kanban view, ensuring projects stay organized. Its project scheduling functionalities enable task assignments to team members with time tracking capabilities. Additionally, Bonsai seamlessly integrates with calendars to prevent scheduling conflicts.

Moreover, Bonsai offers a capacity planning feature that gives insight into your team�s current workload. You can establish daily capacity limits for your team to prevent over or underutilization when scheduling projects. This feature also allows you to log time off, enabling you to monitor team availability and task allocation effectively.

Bonsai Standout Features & Integrations:

Standout Features: Bonsai boasts features such as CRM, project management, billing and invoicing, contracts, proposals, file sharing, bookkeeping, tax functions, customizable templates, and comprehensive reporting and analytics.

Miro is an innovative visual workspace tool designed for visual innovation workspaces, offering a diverse array of features like process mapping, project management, and content visualization.

Why I Chose Miro: Miro stood out to me as the ideal project scheduling software because of its exceptional ability to provide a visual workspace tailored for innovation. Its extensive set of tools supports creativity, collaboration, and productivity, essential components for efficiently managing intricate projects. With its real-time collaborative features and visualization capabilities of complex systems and ideas, Miro stands as the top choice for visual innovation workspaces, enabling teams to innovate effectively.

Miro's Standout Features & Integrations

Standout features encompass tools like Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Monday.com, Confluence, Google Drive, Box, Airtable, Notion, Azure, and Webex. Please note that some integrations are exclusive to paid plans.

Silverbucket is a tool for resource and project planning that supports companies in assigning personnel and organizing projects efficiently. It allows project managers to monitor task assignments, availability, and time allocation for each task.

Why I chose Silverbucket: I included Silverbucket in my selection because it not only aids in project scheduling and timeline management but also facilitates assigning tasks to the appropriate individuals. The platform features a Gantt chart for visualizing project timelines easily and an activity feed that logs events such as resource reallocations, task assignments, risk management, and journals.

Moreover, the drag-and-drop function permits simultaneous allocation of multiple team members and roles, helping in planning projects based on available resources and expertise levels. The max function prevents overbooking by allowing users to reserve a person's capacity in advance. Employees can log their work hours in the system, giving insights into their actual project time allocation.

Silverbucket Key Features and Integrations

Key features of Silverbucket encompass time tracking, filtering and search functionalities, utilization heatmap, absence management, project timelines, task management, risk and conflict monitoring, skills mapping, and forecasting and reporting tools.

Integrations with Silverbucket include Toggl Track, HubSpot, PowerBI, Millnet, ValueFrame, Microsoft Azure, Marathon, Parm, Planmill, Visma Severa, and Deltek. Additionally, an API is accessible for developing custom integrations when necessary.

Nifty is a project management platform designed to assist teams in planning and monitoring their work. Its roadmapping functionalities aid in effective project scheduling and provide a high-level overview of ongoing tasks.

Reasons for Choosing Nifty: Nifty stands out with its comprehensive roadmapping module, enabling users to plan and supervise projects at various organizational levels. The ability to visualize project roadmaps as traditional Gantt charts or swimlane views adds versatility. Users can establish milestones and incorporate custom fields for detailed project context.

Aside from project scheduling, Nifty offers task management, document sharing, reporting tools, portfolio management, and form creation features. Employee management tools like time tracking and in-app discussions promote seamless collaboration, reducing the need for multiple application switches.

Nifty's Key Features and Integrations

Key features of Nifty include Gantt charts, swimlane views, task management, document and file sharing, in-app communications, time tracking, form-building capabilities, and portfolio management functionalities.

Integrations with Nifty encompass popular platforms such as Slack, Zoom, Harvest, Github, Miro, Typeform, Google Drive, Google Calendar, Microsoft Suite, and Webex. Additionally, Nifty allows data imports from Jira, Asana, Basecamp, Clickup, Wrike, Trello, or via a .CSV file. Users can configure further integrations using Zapier for expanded connectivity.

Microsoft Project is a software designed for project management that has been around for over 35 years to assist in organizing your tasks effectively.

Why I chose Microsoft Project: Microsoft Project stands out to me because it can be acquired as part of Office 365, a widely used suite, or as a standalone package. The software offers the structured functionality of Excel combined with specialized scheduling tools for project managers, making it user-friendly and accessible.

If you are in need of assistance with project scheduling, there is an easy-to-use and powerful Gantt chart tool to help you manage project timelines efficiently. Moreover, Microsoft Project gives you the flexibility to choose between cloud-based or on-premise deployment options, catering to various requirements.

MS Project Notable Features & Collaborations

Distinct features of Microsoft Project include multiple viewing options, collaborative project schedule editing, ready-to-use reports, dynamic roadmaps, resource allocation, portfolio planning, and communication through MS Teams.

Third-party integrations encompass a range of Microsoft applications such as Outlook, Excel, Skype, and more, enhancing the software's compatibility with familiar tools.

Paymo is designed as a project scheduling tool tailored for small and medium enterprises, specifically to empower creative and marketing teams through every phase of a project. Notable for its capabilities in project planning, resource management, task organization, time monitoring, and invoicing.

Why Paymo Stood Out to Me: A distinguishing factor of Paymo is its ability to establish the critical path in project planning by carefully considering lead and lag time. In terms of resource scheduling, it offers a comprehensive view of the workload of your entire team across multiple projects through various perspectives including user, project, and ungrouped tasks.

I found it impressive that instead of manually creating bookings, Paymo automates this process by generating ghost bookings based on previously entered task details, significantly streamlining data entry. Additionally, the built-in leave planner facilitates the direct marking of leave days from the scheduler, potentially resulting in considerable time and cost savings for your organization.

Paymo Standout Features & Integrations:

Standout features: Key functionalities encompass time tracking, task management, budget monitoring, resource allocation, collaboration tools, Gantt charts, detailed reporting, invoicing capabilities, mobile accessibility, customizable options, and seamless third-party integrations.

Integrations: Seamlessly integrates with popular platforms like Slack, Google Suite, QuickBooks Online, Xero, JotForm, and Shift, among others. For extended integration possibilities, it offers compatibility with Zapier or synchronization through its well-documented API.

Forecast is an elegantly simple fusion of resource management and project management software built on the principle that successful project execution requires a blend of short-term and long-term planning strategies. It gives you the freedom to adopt various methodologies like Scrum, Kanban, and traditional Gantt scheduling.

Why I Chose Forecast: The incorporation of artificial intelligence (AI) in this tool allows you to swiftly identify projects that might face delays or deviate from the intended course, which greatly caught my attention. With the ability to create and distribute customizable dashboards, reports, and insights, you can provide real-time data directly to your team members or clients.

The effortless resource planning feature is something I found particularly valuable as it lets you monitor resource utilization and capacity effectively. The alignment between task prioritization and scheduling in the upcoming work view helps team members concentrate on critical tasks effortlessly. All these factors made it a natural choice for inclusion in my software repertoire.

Forecast Standout Features & Integrations

Standout Features: Noteworthy features encompass resource planning, task management, time tracking, budget tracking, project portfolio management, collaboration tools, Gantt charts, comprehensive reporting & analytics, mobile application, high level of customization, and third-party integrations.

Integrations: The software seamlessly integrates with platforms such as Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and many more through a paid plan via Zapier. Advanced subscription tiers offer native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.